Subscription Billing

Subscription Billing

Binary Stream’s subscription and usage-based billing and deferrals product is a comprehensive solution designed to handle any complex billing scenario while ensuring that the accounting of any deferrals is done quickly and accurately and in compliance with all regulations. Check out our Subscription Billing for Dynamics 365 for Finance and Operations.

Extend your Microsoft Dynamics system to manage the Complete Quote-to-Cash Cycle

Built right within your Microsoft Dynamics ERP, Subscription Billing (SB) combines an end-to-end billing and deferrals solution with the powerful accounting and finance capabilities of Microsoft Dynamics ERP. Because SBS is embedded as part of the Dynamics ERP user interface, it is easy-to-setup, easy-to-learn, and easy-to-use.

Subscription Billing can be easily extended to cover the entire quote-to-cash process. At the front-end in the CRM system where quotes and orders are generated, SB seamlessly pulls the relevant customer contract details into Dynamics ERP. At the back-end cash side of the cycle, Subscription Billing makes collections less painful and more financially rewarding. The Subscription Billing customer web portal allows customers to self-serve by viewing invoices and remitting online credit card payments.

  • Combine an end-to-end billing and revenue recognition solution with the powerful accounting & capabilities of Microsoft Dynamics GP
  • Subscription Billing is built right into Microsoft Dynamics GP so it’s easy-to-setup, easy-to-learn, and easy-to-use
  • Easily extend to cover the entire quote-to-cash process including pulling customer contract details from the front-end sales order/CRM system
  • Make collections less painful by offering a self-service web portal for customer invoices and remitting online credit card payment
Quote to cash-new diagram-Binary Stream

Manage Complexities of Subscription Billing with Ease

Without a purpose-built automated system for handling your billing, you likely face an ugly mess of manual processes, more spreadsheets than you can count, and intense headaches if even the simplest of terms change. Subscription billing does not have to be complicated.

Subscription Billing handles even the most complex pricing strategies – subscription charges (recurring monthly, annually or at any user-defined frequency including pro-rated periods); one-time fees such as for initial set-up; metered or usage-based fees such as time or amount consumed; prices that change based upon volume tiers; milestone billing; and many other methods. Evergreen billing can be set up to automatically renew at the end of a term.

The flexible billing schedules in Subscription Billing (including multiple schedules/contracts per customer) support line-level details such as multiple billing types per customer or item; differing billing frequencies and differing start/end dates; built-in price escalations, and user-defined fields.

Learn more about billing schedules features

Learn more about all the different types of pricing strategies supported

Screen from Subscription Billing product

Automate your Cumbersome Time-Consuming Billing Process

In a typical billing process, there can be many areas of inefficiency building and maintaining billing schedules. Because Subscription Billing is built right into your accounting system, you only need to create your billing schedules once and you can be sure that the information is handled flawlessly by the back-end accounting system. This means less redundant work, no chance of errors, no need to jump back and forth between systems, and the elimination of juggling multiple spreadsheets.

Another grueling manual process is the invoicing of clients. This arduous task can take hours, if not days, to plow through. With Subscription Billing, gone are the days of manual, error-prone billing. Maintain complete accuracy while processing hundreds or hundreds of thousands of monthly invoices. Subscription Billing can generate 100,000 invoices in just 21 minutes.

Learn more about how seamless Invoice Creation can be

Collect Money Faster and Provide a Better Customer Experience

Cash flow is the lifeblood of your company. However, without a solid billing system at its heart, your business’ health is compromised. Subscription Billing gives you tools to shorten the time it takes to receive cash from your customers. With the evergreen billing feature, you can set up your customers to be billed automatically. Convenient for your customers to pay and quick and easy for you to collect. For customers that like to self-serve, a password-protected online portal is available where they can view their contracts, update their information, and even pay their bills. And, because your billing process is automated there is less chance of a delay in sending out the invoices and therefore less chance of a delay in getting paid.

Replacing cumbersome manual processes and error-prone spreadsheets with Subscription Billing automation leads to a better experience for your customers. Move beyond invoicing mistakes that erode your customers’ confidence. Stop inadvertently charging too much. Why risk customers bolting for the door. And, give customers the flexibility to be charged in the way that works best for their situation. Some customers like to pay monthly while others like annual. Reward your best customers with discounts for their volume purchases. Subscription Billing supports all of this and much more.


Efficiently Manage your Revenue & Expense Deferrals

Tired of juggling hundreds or thousands of spreadsheets for your revenue and expense deferrals? Subscription Billing efficiently builds and tracks your recognition schedules–including at the line item level–right inside your Microsoft Dynamics ERP. Set up your deferral accounts by customer, item and vendor and track contract information separate from deferral schedules. Cancellations, reclassifications, and adjustments are handled with ease. And, you have complete control over when the recognition journal entries are posted. No longer are you forced to post to a future period. Manage with complete flexibility whether the deferrals are straight line amounts across calendar months or event-based as milestones are completed.

  • Automate revenue recognition calculations and build thousands of recognition schedules including at the line item level right inside your Dynamics GP
  • Set up your deferral accounts by customer, item and vendor and track contract information separate from deferral schedules
  • Manage deferrals with complete flexibility whether they’re straight line amounts across calendar months, event-based as milestones are completed, and usage or percentage of completion
  • Gain complete control over the timing of sub-ledger and GL recognition postings
  • Simplify month-end close by automatically mass generating and posting the monthly revenue recognition journal entries

Comply with ASC 606 + IFRS 15

Do you bundle your products and services? Subscription Billing manages your revenue allocations so you can confidently and efficiently comply with ASC 606 and IFRS 15. Define your items’ fair value prices and let the system automatically generate the revenue allocations for each and every invoice or contract. And, because all of this information is already in Microsoft Dynamics ERP, the invoices flow directly to the appropriate accounts in the GL. Then, when you recognize the deferred revenue, it moves from the balance sheet to the P/L with a single mouse click.

  • Seamlessly manage your multi-element revenue allocations for complex contracts so you can confidently and efficiently comply with ASC 606 and IFRS 15 (also, VSOE and BESP)
  • Handle contracts that include multiple products and services, bundled items at a discount, or discounted items and regular priced items together
  • Define your items’ fair value prices and let the system automatically generate the revenue allocations for each and every invoice or contract

Learn more about ASC 606 from our Solutions Consultant

Detailed Breakdown of Deferrals Schedules

Real-time Insights into Business & Financial Performance

You want to have your finger on the pulse of all the financial goings-on at your company, but it’s just not that easy. Your revenue deferral schedules are in dozens of spreadsheets so how can you possibly generate your forecast numbers. Similarly, keeping on top of key performance indicators such as monthly recurring revenue (MRR) and churn rate is critical to the success of your business, but how can you do that without a serious spreadsheet intervention.

With the Subscription Billing Suite, all of your key financial information is right inside your Dynamics ERP making reporting a breeze. Stay on top of your firm’s performance in real-time with insightful reports including monthly recurring revenue, periodic revenue recognition, new contract sales, total contract revenue, waterfall, or create your own custom reports. Accurately forecast revenues and expenses, and quickly produce your GL reconciliation to satisfy audit requirements.

Learn more about this feature here

Cloud or On-Premise

As with all Binary Stream solutions, Subscription Billing can be deployed in the Cloud, in a hosted environment or on-premise as part of Microsoft Dynamics ERP. Flexible pricing options include perpetual licensing and monthly subscriptions.

Additionally, since Subscription Billing Integrates seamlessly with Microsoft Dynamics GP, you can easily extend the solution to incorporate front-end billing credit card processing, sales tax processing, advanced commission handling, and much more.

Cloud & On-premise Compatibility

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Advanced Recurring Contract Billing New Features Webinar

We’ve enhanced Advanced Recurring Contract Billing (ARCB) with new features that will make your cloud billing obstacles disappear; multiple invoices for single contract based on Bill-to address, Kit items management, Billing Contracts for Kit Items… and more.

Advanced Recurring & Contract Billing Brochure

A powerful solution that adapts to every revenue model and recurring billing scenario without added expense maintenance, or costly errors with Advanced Recurring Contract Billing.

Advanced Recurring Contract Billing Webinar On-Demand

Quickly and easily manage regular and contract billing cycles in Microsoft Dynamics GP with the Advanced Recurring Contract Billing. These on-demand demos cover the basic workflows of the solution to demonstrate how you can streamline your recurring billing cycles.

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