ARED Module Setup

A company purchases Subscription Billing and is setting up the ARED module. If they have an existing setup, they can import the deferral schedule templates. However, if they are a new company, they must set up ARED as a new company.

As a new company, this setup task shows how to set up the default values that are used when new deferral schedules are created. The values entered on this form affect new deferral schedules and sales invoices for deferral schedules. To be able to use deferral schedules, a company must set up the following: 

  • Default values for deferral schedules
  • Deferral items
  • Default deferral settings
  • Deferral templates
  • Journal entry defaults for deferral transactions

Notes:

  • To access the setup and import forms, ensure that you have selected IT Manager as the role in your settings.
  • If you are using a combination of the integrated features of ARCB, ARED, and MERA, ensure that you complete the setup steps for each component.

Default Values for Deferral Schedules

To set up the default deferral schedule values, follow these steps: 

  1. Open the Advanced Revenue & Expense Deferrals Setup form (Change Setup > Advanced Revenue & Expense Deferrals (ARED) Setup).
  2. On the Home tab, click Manage > Edit.
  3. In the General section, specify the general default settings that are used when creating a deferral schedule.
  4. In the Posting Method section, select how the deferral transactions are created.
  5. In the Numbering section, select the prefix used for deferral schedules that are created.
  6. In the Discount Options section, select how discounts are applied to deferral transactions.
  7. Save and close the page.

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Deferral Items Setup

To set up deferral items, follow these steps: 

  1. Open the Setup Deferral Items list (Change Setup > Deferrable Items Setup).
  2. For each line, do the following: 
    1. Select for which type of transaction the deferral item applies.
    2. Select the Type of item.
    3. Select the Item No.
  3. Repeat the previous step to add more items.
  4. Save and close the page.

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Deferral Templates

To create a deferral template, follow these steps: 

  1. Open the Deferral Templates list (Advanced Revenue & Expense Deferrals (ARED) > Deferral Templates).
  2. Click New, which opens the Deferral Template form.
  3. In the Template Header section: 
    1. Type a unique Template name and Description.
    2. Select the Period Frequency.
  4. For each of the Template Lines, do the following: 
    1. Select the Period Type.
    2. Specify the Length.
  5. Save and close the page.

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Default Deferral Settings

To set up the default deferral settings, follow these steps: 

  1. Open the Deferral Defaults list (Advanced Revenue & Expense Deferrals (ARED)> Deferral Defaults).
  2. Click New, which opens the Deferral Defaults Setup form.
  3. In the General section, select the Gen. Bus. Posting Group and Gen. Prod. Posting Group.
  4. In the ARED Setup section, set up the default type and template for Sales Deferrals and Purchase Deferrals.
  5. In the Accounts Setup section, select the default posting accounts.
  6. Save and close the page.
  7. Open the Chart of Accounts page, and for each account that you set up as a default posting account, do the following: 
    1. Open the card for the account.
    2. Under the Posting area, check the following: 
      • If Gen. Bus. Posting Group and Gen. Prod. Posting Group have values, then set the value for Gen. Posting Type.
      • If Gen. Bus. Posting Group and Gen. Prod. Posting Group are empty, then Gen. Posting Type must also be empty.
    3. Save and close the page.

    In other words, all three of these boxes must have values or all three must be empty.

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General Journal Deferral Setup

To set up the default accounts for deferral General Ledger entries, follow these steps: 

  1. Open the General Journal Deferral Setup list (Advanced Revenue & Expense Deferrals (ARED) General Journal Deferral).
  2. Click New, which opens an editable view of the list.
  3.  For each line, do the following: 
    1. Select the default accounts for deferral, recognition, offset recognition, initial recognition, and short-term recognition amounts.
    2. Select the default type of deferral schedule and the corresponding template.
  4. To add more lines, click New and repeat the previous step.
  5. Save and close the page.

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