Property Management

Property Management

Take the complexity out of property lease management with a sophisticated billing and accounting engine.

End-to-end Property Management in Microsoft Dynamics GP.

Integrate complex property lease details with sophisticated billing and accounting functionality.

Property Management (PrM) gives you a comprehensive solution to manage all of your real estate business functions, such as accounting, lease administration, billing, and reporting. Binary Stream offers solutions for every real estate market, with extensive success in meeting the complex requirements for retail (shopping malls and strip malls), franchises, commercial and real estate investment trusts.

  • Manage all aspects of your tenant and landlord lease requirements with the robust reporting and accounting engine from Microsoft Dynamics GP.
  • Budget, by mall or specific type of property.
  • Easily manage lease creation and maintenance, complex escalations, CAM reconciliations, pro-rated, sales-based rent or metered charges.
  • Easily escalate charges by rate schedules, Consumer Price Index (CPIs), percentages, fixed amounts, or other rate drivers such as cost per square foot.

Aligned Property and Financial Management.

Business intelligence and reporting capabilities.

Whether you manage a corporate, a commercial, a retail/franchise operation or a residential operation, having essential information easily accessible, such as revenue forecasts or profit and loss reports, helps you make effective and informed decisions quickly.

Reporting capabilities provide instant access to stored lease and property information and charges are broken down to allow you to accurately forecast revenues into the future and run “what-if” scenarios to maximize the return on your assets.

Manage Variable Adjustments and Escalations.

Managing variable rent calculations with multiple terms, adjustments and escalations can be complex and time-consuming – and virtually impossible to manage by a spreadsheet.

Leveraging your Dynamics GP as a natural extension of the lease administration process reduces overhead and the risk of errors while maintaining control of payment and billing execution.

• Accurately calculate variable rent terms, based on fixed costs, percentage of sales or user-defined data.
• Manage lease and charge complexity with a powerful charge, escalation and amortization engine.
• Set caps, floors or ceilings on the CPI increases or escalation increase.

Maximize Return on Your Investment.

Easily manage the billing, recovery and reconciliation of CAM and Operating Expenses.

The recovery of Common Area Maintenance (CAM), Operating Expense Escalations and other expenses can represent as much as 50% of lease revenues. And, at times, can be the most confusing, incorrectly applied element of a tenant’s lease, and the most painful part of billing calculations.

Minimize Contractual and Financial Risk.

Provide data transparency to help maximize the value of your property investments.

  • Manage critical contractual dates such as renewals and terminations without worry.
  • Revenue and expense charges may be normalized or straight-lined in accordance with Accounting Standards.
  • Get a “single-version of truth” for all lease activity. Full audit trails between the lease administration system and the back-office financials that process the transactions.

Lease Management – at the Heart of the Product.

Property Management (PrM) features a unique data structure that puts the lease at the heart of the product, making it flexible enough to accommodate virtually any lease agreement, including multiple leases per tenant and multiple tenants per lease.

  • Capture detailed information about your tenant and landlord leases and unit information, including changes to square footage.
  • Create various types of leases such as gross, net, hybrid, landlord or tenant leases. PrM even manages ground leases for some industry requirements.
  • Leases can be associated to both tenants (customers) and landlords (vendors).


Meet Your Industry Specific Requirements.

Complex businesses today often find themselves managing a variety of real estate portfolios and looking for solutions that have the flexibility of industry-specific functionality to support the management of many different types of properties. Property Management has many install bases in a variety of portfolios. Read more…

A Fully Integrated Solution to Simplify Property Management.

Seamless Integration to Dynamics GP. Property Management is built in Dexterity, the native programming language of Dynamics GP. With the same look and feel as you are used to in Dynamics GP, training time is minimized.

Flexible Deployment Options. Our products can be deployed on-premise, in a hosted environment or in the cloud as part of Microsoft Dynamics GP ERP.

Multi-Entity Management. Property Management seamlessly integrates with Multi-Entity Management, a fully integrated solution to Dynamics GP that offers true centralization of your many entities or divisions.

Leverage Microsoft Solutions. Property Management is part of a larger solution set in the Microsoft ecosystem: Extend the capabilities of your solution with other Microsoft technologies such as SharePoint, CRM, GP Field Service & Maintenance, Construction & Development and other third-party solutions such as Key2Act Job Costing, Mekorma, SmartFill and various BI and reporting tools. MS Dynamics CRM. By integrating with Dynamics CRM, you can organize, automate and streamline complex lease and tenant activities. Get ahead of renewals, cases, billing, maintenance, and other time consuming tasks. PrM fully integrates with CORE Real Estate.

Data Migrations. Property Management has an easy and efficient importing and data migration utility.

Optimize complex tenant and landlord lease requirements.

Manage Complex Tiered Leasing and Billing

    • Track tenant details, lease agreements, and property and tenant insurance details.
    • Track and report terms, charges and escalations.
    • Add AR/AP charges and associate with a specific GL account, payment term or tax schedule.
    • Assign commissions and revenue sharing to each AR charge that automatically creates an AP transaction.
    • Escalate charges by rate schedules, Consumer Price Index (CPIs), percentages or fixed amounts.
    • Comprehensive record management, tracking information about your buildings, units, tenants, and more.
    • Track service calls and manage preventative maintenance schedules by building and unit.
    • One-time charges are easy to process and escalating charges are automated.

Maximize Occupancy Levels

    • Create various types of detailed leases.
    • Track and record rental contacts.
    • Keep up with Current Tenancy Reports to find opportunities.
    • Import and update Consumer Price Index (CPI).
    • Track and manage property improvements and changes.

Reduce Operational Costs

    • Comprehensive AR and AP lease tracking.
    • Comprehensive expense management.
    • Meter tracking and billing.
    • Common Area Maintenance (CAM) expense management.
    • Contribution and overages reconciliations.

Increase Administrative Productivity

    • One consolidated system for data entry and processing transactions.
    • Copy existing entities to create similar new lease records.
    • Batch process invoices.
    • Eliminate duplicate data entry in multiple systems.
    • Efficiently process workflows such as tenant deposits and moving-out tenants.

Flexible & Streamlined Billing Procedures

    • Automatically invoice tenants for recurring charges.
    • Complex and variable charge billing calculations available.
    • Incorporate straight-line calculations.
    • Fixed, variable, rate schedule or CPI based charge escalations and amortizations.
    • Assign pass-through expenses to tenants based on allocation templates.

Easy to Access Financial Reporting

Because of its seamless integration with GP, PrM offers robust reporting and drill-downs.

  • Build out the entire escalation for the life of your leases, enabling you to easily forecast on future billings.
  • Analytical reporting by territory, building, sites or units.
  • Detailed rent roll reports and vacancy reports.
  • Escalation charge inquires.
  • Lease status and delinquency reports.
  • Snap-shot reports for status checks and updates.
  • Detailed sales reporting and auditing.
  • Financial reports, such as aged receivables, and P&L by building.
  • Generate additional reports using reporting tools like Management Reporter, Crystal Reports, or SmartList Builder.

Allocate Charges Accurately & Minimize Unexpected Expenses

  • Calculate and charge Common Area Maintenance (CAM).
  • Track meter readings and bill accordingly.
  • Assign various terms and charges to leases.
  • Expense tracking and recoveries.
  • Manage CAM reconciliations and expense allocations assigned to various accounts per building.

Expense Management

  • Benefit from a flexible expense allocation/management system where users can “pass-through” charges or specifically allocate charges.
  • Account for and process annual Common Area Maintenance (CAM) reconciliations to ensure they match actual costs versus received CAM payments.

Meter Consumption

Manage meter usage tracking and billing for tenants. Multiple meters, leases or units can be assigned, custom calculations created and consumption charges imported from other systems by text or .csv file.

Tower Management

Process site and lease-centric transactions for complex wireless and broadband tower leasing agreements. With included revenue sharing options, the Tower Management module is an optimal solution for tower managers with a need for detailed lease management functionality. Learn more about Tower Management.

Modular design grows with your business

PrM is a modular system, with modules to handle:

  • Tenant leases
  • Ground leases
  • Tower management for cellular or telecommunications towers
  • Overages, for Sales Based Rent calculations
  • Common Area Maintenance (CAM) charges
  • Metering
  • Adding one time charges, either individually, or en masse

Third-Party Property Management

Many Property Management companies manage not only their own properties, but manage properties for third-parties as well. Property Management enables you to collect a management fee during rent collection and pass the remaining rent to the third-parties, regardless of whether they are individuals or groups of owners.

Broker and Agent Management

For organizations that need to pay commissions to real estate agents or brokers, you can store and manage broker and agent contacts and keep track of paid commissions.

Trusted companies trust Binary Stream.


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Browse our Property Management Resources.

Property Management On-Demand Webinar

Want a unified Property Management Solution to leverage Dynamics GP and consolidate everything in one spot? Property Site Management (PSM) is a fully integrated, scalable solution for deep and complex property and financial management requirements.

Property Management for Tower Management Companies Brochure

Property Mangement for tower management companies, was developed to manage
the tower industry’s sophisticated leasing requirements. Discover how Property Management can streamline your billing and invoicing time.

Property Management Brochure

Property Site Management is a fully integrated, scalable property management solution for deep and complex property and financial management requirements.

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