Fiesta Sports unifies multi-entity operations and automates AP with Multi-Entity Management.

Company overview.

Fiesta Sports is a sports organization operating across three legal entities within Microsoft Dynamics 365 Business Central. The company manages a broad range of financial operations — from ticket sales and vendor invoicing to season ticket holder billing — supported by a lean three-person finance team.

With multiple entities requiring separate environments, vendors, customers, 1099s, and financial reports, the team faced an unsustainable level of manual work. When Pete Vazquez joined as Finance Lead, he quickly recognized that a unified, automated approach was essential, and he set out to find one.

Challenge.

Before implementing MEM, Fiesta Sports operated three entirely separate Business Central environments. Every process — vendor management, customer records, 1099 filings, and financial reporting — had to be completed individually in each environment and then manually combined. With only three people on the finance team, this created an overwhelming and error-prone workload.

• Siloed multi-entity environments: Vendors, customers, 1099s, and financials were maintained separately across three BC instances, with consolidation done manually through Jet Reports.
• Manual intercompany transactions: A third-party tool required custom fields and manual coding every time a cross-entity entry was needed.
• Fragmented AP process: Invoice approvals and payment processing lacked automation, leaving the team dependent on manual tracking and bank-initiated workflows that fell short.

Solution.

Fiesta Sports implemented Binary Stream’s Multi-Entity Management (MEM) within Business Central, consolidating all three entities into a single environment. The team also integrated FiSpan with their bank through MEM and adopted Continia for OCR-based invoice processing, creating a fully connected AP workflow.

• Single unified environment for all entities, eliminating the need to switch between separate BC instances.
• Automated intercompany transactions — entries across entities now balance automatically, replacing a clunky manual process.
• Fully automated AP through FiSpan and BMO bank integration within MEM, replacing manual invoice tracking and payment workflows.

“All of our AP is completely automated. It’s been amazing.” — Pete Vazquez, Finance Lead

Results: Unified operations, automated AP, and room to scale.

Since going live with MEM, Fiesta Sports’ finance team has seen dramatic improvements in efficiency, accuracy, and day-to-day manageability — all sustained by a team of three.

• 3 environments -> 1 unified system: All three entities managed from a single BC instance, with intercompany transactions handled automatically.
• 100% automated AP: FiSpan and BMO bank integration through MEM removed manual invoice tracking entirely.
• Simplified financial reporting: Jet Reports rebuilt on a dimensional structure now allow drill-down on combined entity reports — something impossible before MEM.
• Scalable foundation: With the current architecture, the team can add more entities with no additional complexity.
• Sustainable team efficiency: The finance team is free of the manual burden that previously complicated their work.

“It doesn’t matter if I have 3 versus 300 entities. This structure makes it easy. The product makes the BC experience so much better than what it was before.” — Pete Vazquez, Finance Lead